Alternate Media Services

Alternate media services (including braille, tactile graphics, print enlarging, electronic text [e-text], and books on tape) may be provided to students who have a verified disability and whose disability-related limitations prevent them from accessing print in its standard, or published, format.

Books on Tape/ Electronic Text (E-Text)

Textbooks and course materials on audiotape can be obtained from the Recordings for the Blind and Dyslexic (RFB&D). If the material is not available at RFB&D, the textbook material can be scanned to disk so that it can be accessed electronically.

State law AB422 requires that publishers provide books on disk (e-text) for students with visual or reading disabilities. Electronic text is a version of textbooks and course materials available as a computer text file. There are specific legal requirements to access this service.

Procedures

  • Students meet with a DSPS Counselor to verify their disability and the educational limitations that necessitate textbooks and course materials in alternate formats.
  • After the DSPS Counselor authorizes alternate media services, the student should meet with the Alternate Media Specialist to complete the Application for Alternate Media Services. If the student is requesting e-text, s/he should also complete the Electronic Text Request Documentation Form.
  • Students must be registered in the course for which they are requesting alternate media.
  • Required texts only will be provided in alternate format. Students must own a physical copy of the textbook or other course material.
  • Alternate format requests must be submitted as soon as the student knows the material will be needed. We recommend that students make the request at least four weeks before the beginning of the class because it may take several weeks to obtain the e-text from the publisher or scan the book.
  • Students using alternate media services are responsible for providing DSPS in a timely manner with course textbook information, a copy of the syllabus, and/or copies of the course handouts and materials for each class in which alternate media is requested. If it is possible to get materials from instructors on disk or via e-mail, that will speed up the process.
  • If DSPS cannot get e-text from the publisher, staff will scan the book. The binding will be removed to allow use of the high speed scanner. If a student does not want the binding removed, the student can scan the book manually.
  • The material is distributed in a specialized format exclusively for use by the eligible student with reading disabilities. The student must not copy or reproduce any material provided by DSPS nor allow anyone else to do so because the material on the disk is copyrighted. Violation of this rule may result in suspension or termination of alternate media services and, furthermore, may result in disciplinary action by the college.
  • Students are responsible for informing the Alternate Media Specialist whenever changes occur that affect the need for alternate media.
  • Alternate media must be requested each semester that it is needed.

Timelines (approximate)

Taped textbooks from RFB&D: 4 – 6 weeks

Large print textbooks: 3 days per chapter

Large print handouts: 1 day

E-text from publisher: 4 – 6 weeks

E-text in-house: 1 week per chapter

Tactile graphics: 10 days

Get your requests to your DSPS counselor as early as possible.

Individuals with visual disabilities can use e-text with a refreshable braille display or with screen reading software that reads aloud the information that is on the screen.

Individuals with low vision may be able to read e-text on a computer by using software such as ZoomText to magnify the image on the screen or by increasing the font size within a standard computer program.

Students with learning disabilities may use computer programs such as Kurzweil 3000 to listen to books and employ study skills features in the program.

Brailled and Tactile Graphics

Braille is a system of reading and writing for blind individuals. Tactile graphics allow diagrams printed on special heat-sensitive paper to be heated in a specialized device to produce raised lines and images.

Print Enlarging

Print enlarging is the magnification of print from e-text, textbooks, and course materials. One alternative to hard copy large print is the use of a closed-circuit television (CCTV) system which permits magnification of the page being viewed.

COA currently has Closed Circuit Televisions (CCTVs) in the Adapted Computer Learning Center (D116), the Library, and in the Support Services Specialist’s office.